Please use this identifier to cite or link to this item:
https://ipweaq.intersearch.com.au/ipweaqjspui/handle/1/6254
Type: | Audio Visual Recording |
Title: | From Data to Information to Decision-Making |
Authors: | Campbell, Chris |
Tags: | Information/Data Management |
Issue Date: | 2020 |
Copyright year: | 2020 |
Publisher: | Institute of Public Works Engineering Australasia Queensland |
Abstract: | Pressure to maintain existing service levels, fund council’s vision and aspirations across a region approximately the size of Tasmania, had started to culminate into a perfect storm. On top of this the organisation was going through changes with implementation of new corporate systems, including asset management system. The Strategic Asset Management (SAM) Team approached council and senior management to consider a survey of physical attributes and condition ratings across council’s major asset classes. With an asset base of $1.9billion, this would be the largest undertaking in validation of council’s assets since the amalgamation of the four councils. The support from council was unanimous and a budget of $2.55m was allocated to ensure data, could be turned into information which could be used for decision making. Council further supported this large commitment by applying for a grant through the 2019-21 Local Government Grants and Subsidies Program (LGGSP) and was successful in obtaining an additional $1m. With a budget now of $3.55m the SAM Team knew that this was a once in a lifetime opportunity to create information and inform decision making. The approach for the undertaking needed to be systematically worked through to ensure data was not being collected for the sake of data, with an understanding of how: • was the decision making going to utilise the data? No data would be collected if it added no value to the decision-making process • was the data going to be collected? • was the data going to be stored and maintained? • was the data going to be analysed and turned into information for decision making? • were the outcomes going to be communicated to the asset custodians, who at the time felt they knew their data and their decision making was robust? The SAM team knew projects of this size had been undertaken at other councils with varying levels of success and the team decided to learn from their mistakes and successes, to ensure it would drive the decision-making processes in the boardroom, this included: • discussions with other councils on the good and the not so good • using the industry benchmarks and guidance as supplied through the International Infrastructure Management Manual (IIMM) and the IPWEA Practice Notes • using material available within CHRC being Asset Management Plans (AMP’s) and Business Process Models (BPM’s). The condition inspections progress has highlighted a few significant outcomes, including: • current condition of the asset network is better than expected • planned maintenance is lacking • service levels are not being adhered to as detailed in the BPM’s, where some assets are being replaced too early • service levels are not driving budget allocations • AMP have little impact on Council’s Long Term Financial Plan (LTFP) The outcomes of the “Data to Information to Decision-Making” project was used to develop the 2020-21 budget process and has already achieved a reduction in capital expenditure of more than $3m on the sealed road network alone and the potential reduction in depreciation of $2m pa. |
URI: | http://ipweaq.intersearch.com.au/ipweaqjspui/handle/1/6254 |
Appears in Collections: | AC20: Audio Visual Recordings |
Files in This Item:
File | Description | Size | Format | |
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Chris Campbell Image.jpg | 3.11 kB | JPEG | View/Open | |
From Data to Information to Decision-Making.mp4 | 832.28 MB | Unknown | View/Open |
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